The Ultimate Guide to Hiring a Book Editor
If you want a polished book, hiring a book editor is key.
I’m always amazed when I see writers trying to skimp on the editing process.
You’d be surprised at how there are still writers out there declaring that you can avoid this critical step in the publishing process.
Choosing not to hire a book editor is a bit like deciding to do all of the plumbing at your house yourself while there’s a major leak happening, or deciding, without any prior knowledge of cars, to be your own car mechanic while there’s a major problem with your engine.
If you want success with your book— especially if it is self published— you need an editor.
Can you hire a book editor yourself? YES! Especially after reading this article and becoming informed about the process.
You need a trusted professional who can help you polish and refine your ideas so that you have the best chance of them reaching your audience.
Now, keep in mind, if you are working with a traditional publisher or a hybrid publisher, you will likely be assigned an editor and won’t have to go hiring one on your own… but all of the information given here is great to know. It will help you get the most out of the editing process and feel more prepared and knowledgeable going into it!
Everything you need to know about hiring a book editor
In this comprehensive guide, I’ll walk you through everything you need to know about hiring a book editor. As a book editor myself, and someone who has published more than 6 books in the last 4 years, I totally understand the feelings that can come up when you think about hiring someone to read and correct your work. It’s scary! You might feel:
Overwhelmed
Confused
Hesitant
Nervous
Vulnerable
My hope is that after reading this article, you’ll feel a whole lot more prepared to for the process and you’ll know exactly how to find a book editor.
A book editor should feel like a trusted member of your team
A book editor is an essential ally on your quest for polished writing. They possess the expertise to enhance your manuscript, helping to refine your writing and optimize its overall impact. Whether you're a seasoned author or a first-time writer, a skilled editor can be the key to unlocking your book's true potential.
Let me say that one more time: whether you are a brand new writer or a writer with tons of experience, you need an editor.
It’s not a weakness to need someone to edit your work!
In this guide, I will delve into the various types of editors, their roles, and how to choose the right one for your specific needs. Together we will explore the editing process step-by-step, helping you understand what to expect and how to effectively collaborate with your editor.
Remember, first drafts are messy, and that’s how they’re supposed to be. There’s nothing wrong with that or embarrassing about that. What would be embarrassing and unfortunate is to let your pride get in the way of hiring a book editor!
With this guide, you'll be well-equipped to transform your manuscript into a project you’re proud of, and one that captivates readers and captures the attention of publishers.
The importance of hiring a book editor
Hiring a book editor is a pivotal step in the journey of any writer, whether you're a novice crafting your first manuscript or an experienced author seeking to elevate your work. An editor serves as a critical ally, providing not just a fresh set of eyes but also invaluable expertise that can significantly enhance the quality of your writing. The benefits of engaging a professional editor extend beyond mere corrections; they encompass a comprehensive approach to refining your narrative, structure, and style. This process ensures that your manuscript resonates with readers and meets the high standards expected in the competitive publishing landscape.
For nonfiction books, a skilled editor is going to help you identify any major issues with the overall structure of the book as well as smooth out transitions between chapters, so the book has a clear progression from one idea to the next. They will alert you to any gaps or inconsistencies in the manuscript which are hard for you as the author to spot when you’re deep in the writing process.
A great editor also provide important feedback on the overall flow of the narrative and the moments of tension and release throughout the book, helping to create a more engaging reading experience. Furthermore, editors bring a wealth of knowledge about genre conventions, audience expectations, and market trends, which can help tailor your work to better fit its intended readership.
In essence, hiring a book editor is about investing in your manuscript's future and maximizing its potential for success.
Ultimately, the importance of hiring a book editor lies in the enhancement of your manuscript's clarity, cohesiveness, and emotional impact. The editorial process will not only improve your writing but will also provide you with insights that can foster your growth as a writer. This transformative experience can make the difference between a manuscript that languishes in obscurity and one that captures the attention of agents and publishers, leading to a successful publication.
Types of book editing
You might have asked yourself before, what does a book editor do? Understanding the different types of book editing is crucial for writers seeking the right kind of assistance for their manuscripts.
Book editing usually involves 3 different processes:
Developmental editing (high-level editing which involves big picture elements like pacing, overall structure, plot and character development, writing style, and marketability of the book)
Copy editing (line-by-line editing, which is much more detailed and includes grammar, style, clarity, coherence, and fact checking)
Proofreading (detail oriented editing which includes looking at spelling, grammar, punctuation, consistency, and checking for errors)
These editing processes go in order:
The developmental edit comes first— which makes sense, right? You want to get the big picture cleaned up before you worry about fixing individual sentences.
Then the author makes changes before submitting their manuscript for a copy edit. During this stage of the process, the editor is likely to leave hundreds if not thousands of marks in the manuscript for clean up.
The author then makes another round of changes (ideally without pulling their hair out!) before sending the near final version of the book back for a proofread.
Sometimes proofreading takes place once the book has been put in its final layout (this step is sometimes called formatting). This means the words are set on the page, usually by a designer, with the correct spacing, font, page margins, etc. so that the text actually looks like the interior of a book (as opposed to a Word doc or Google doc).
Now, some editors only do one or two types of editing, and some do all three. Be sure to read carefully when you’re reviewing websites and lists of services from developmental editors, copy editors, and proofreaders. Each of these roles contributes uniquely to the overall quality and polish of your manuscript, and knowing which type you need can streamline your editing experience.
Developmental editors focus on the big picture elements of your manuscript, such as structure, character development, and thematic depth. They work closely with authors to shape the narrative, ensuring that the storyline is compelling and coherent. This type of editing is particularly valuable in the early stages of writing, as it helps authors refine their ideas and achieve a clear vision for their book. Developmental editing often involves significant revisions, which can lead to substantial improvements in the manuscript's overall impact.
Copy editors are concerned with the finer details of the text. They review the manuscript for grammatical errors, punctuation, and adherence to style guides. A copy editor ensures that your writing is polished and professional, enhancing readability without altering your unique voice. This type of editing is especially critical for manuscripts that are already well-structured but need a careful eye to eliminate errors and inconsistencies. In addition, there are also specialized editors, such as line editors and content editors, who focus on specific aspects of the text, further highlighting the diverse range of editing services available.
If you’re the type of person who wants a more streamlined experience, and you’re looking to develop a closer relationship with your editor, you may want to find someone who offers all three.
Qualities to look for in a book editor
When searching for a book editor, it's essential to consider specific qualities that will ensure a productive and successful collaboration. Let’s remember: personality fit is a huge factor with finding the right book editor!
You want to find someone you know, like, and trust— someone whose vision aligns with yours.
One of the most important traits to look for is expertise in your genre. A knowledgeable editor who understands the nuances of your specific genre will be better equipped to provide relevant feedback and suggestions. They will have a keen awareness of what readers in that genre expect, which can be invaluable in shaping your manuscript for success.
If you need an editor for a memoir, that person will be different than an editor for a novel (generally speaking).
Another critical quality is strong communication skills. An effective editor should be able to articulate their thoughts clearly and constructively, providing feedback that is both insightful and actionable. Remember, you’re allowed to ask your editor about their methods of communication:
Will we be doing phone or Zoom calls to discuss the book, or just communicating by email?
What’s your preferred way for me to get a hold of you and what kind of response time can I expect?
What timeline should I expect while I’m waiting for feedback on the manuscript? Do you sometimes run behind on deadlines?
The book editor should also be approachable and willing to engage in dialogue about your work, fostering an environment where you feel comfortable and safe discussing your ideas and concerns. This open line of communication is vital for ensuring that the editing process is collaborative rather than simply prescriptive.
Psychological safety is a key aspect of working with an editor. I’ve heard horror stories about this! Some editors out there don’t really care about making sure you feel good in the process. Don’t get me wrong, you want someone who isn’t scared to tell it to you straight and give you honest feedback, but there is a compassionate and respectful way of doing that, and there are ways that are too harsh.
To me, kindness is a critical quality in providing great editing.
Additionally, consider looking for an editor who demonstrates a genuine passion for storytelling and a commitment to helping authors succeed. A dedicated editor will not only focus on the technical aspects of editing but will also take the time to understand your vision and goals for the manuscript. This investment in your work can lead to a more enriching editorial experience, resulting in a manuscript that truly reflects your voice while benefiting from their expertise.
Unique and specific questions to ask your book editor to see if they’re a good fit
How long have you been editing?
Why do you love editing books?
Have you edited a book like mine before? What was that experience like?
How do you handle hiccups, problems, or challenges? Have you ever had a client where things didn’t go well? What happened and how can we avoid that kind of situation?
Have you written and published your own books?
What makes you a great editor?
What are your favorite kinds of clients and why?
What should I know about your process?
Did we miss anything?
Little things I have loved about my book editors that I think makes them stand out
Super clear and concise emails — no rambling, plus notations about file naming conventions, timelines, and what to focus on during the editing process
Little unexpected texts to check in and see how I’m doing and how I’m feeling about the process
Genuine kindness and compassion, feeling like this person has my back and wants the best for me
Being asked what my preferences is for different punctuation marks, like dashes for example
Notes in the manuscript about which parts would be great to use in marketing content (a clear display of the editor caring about my launch, not just the words in the text of the book itself)
Where to find book editors
You’ve actually already found a book editor just by visiting this website (hi!), but I want to reassure you that I don’t claim to be the perfect editor for you and your book. There are tons of us editors out there and I encourage you to shop around, see who you resonate with, and of course find someone who can work with your timeline and budget.
Finding the right book editor can seem daunting, but there are numerous resources available to help you in your search. If you’re wondering where can I find a book editor, one of the most effective ways to start is by tapping into your network of fellow writers, authors, and literary professionals. Writers' groups, workshops, and online forums often have members who can recommend experienced editors they have worked with. Personal referrals can be incredibly valuable, as they come with insights about the editor's style, strengths, and working methods.
Another excellent resource is professional organizations dedicated to editing and publishing. These platforms often allow you to filter potential editors based on their experience and areas of expertise, making it easier to find someone who aligns with your needs. If you find yourself asking where can I hire a book editor, keep in mind there are many different ways to find someone online, whether you’re doing google searches or using a marketplace listing.
Online marketplaces and freelance platforms, such as Reedsy, Upwork, and Fiverr, also provide opportunities to connect with editors and hire an editor for a book. My advice with these sites is to be very careful and ideally, get a referral first. You just don’t know who you’re hiring in most cases, unfortunately, and I’ve heard of writers having a bad experience because some of these editors are in a “churn and burn” kind of mindset. They want to go as fast as possible and they might not have much experience.
These platforms allow you to review profiles, read client testimonials, and compare pricing to find the right fit for your project and can be a starting place for where to hire a book editor. However, it's essential to conduct thorough research and vet potential candidates to ensure you select an editor who is not only skilled but also a good match for your writing style and goals.
And remember— the cheapest option is not usually the best option!
My personal and professional recommendation would be to go with a referral from someone you know (or someone whose book you love) over hiring a random stranger on a huge platform. But that’s just me!
Like with everything when it comes to your book, you should listen to your gut and do what feels right to you.
Questions to ask potential book editors
Once you've identified potential editors, it's crucial to engage them in a conversation to ensure they are the right fit for your project. Start by asking about their experience and background. Inquire about their previous work, including the genres they specialize in and the types of editing they offer. Understanding their professional qualifications and editing philosophy can provide insight into whether they will be able to meet your specific needs.
If you are going to hire a novel editor, it is best to look at specific sub genres like romance vs. sci fi. Similarly, with nonfiction books, if you are writing a leadership book your editor will probably different than an editor who specializes in medicine. Find someone who has experience with the exact kind of book you’re writing.
Another important question to ask when you hire a book editor is about their editing process. Every editor has their own unique approach, so it's essential to understand how they plan to tackle your manuscript. Will they focus on developmental editing first, or will they provide a line edit immediately? Asking about their timeline and availability can also help you gauge whether their schedule aligns with your own publishing goals. This discussion can set clear expectations for both parties and help foster a smooth working relationship.
Ask to see a sample of their editing.
Any great editor will be happy to provide previous work samples and should be able to tailor the samples they give you based on the kind of book you’re writing.
Lastly, don’t forget to discuss their rates and payment structure. Understanding the costs involved upfront will help you budget effectively and avoid any surprises later on. Some editors may charge per word or by the hour, while others may offer flat rates for specific services. Make sure to clarify what the fees cover and whether there are additional costs for revisions or further edits. Transparency in this area will contribute to a positive working relationship built on mutual understanding.
You can also ask them what file types they usually edit in (Word docs and Google docs are the most common, but there are other software tools out there for book production and book editing, too) and what their file naming conventions are like.
The book editing process
The book editing process is an intricate journey that involves several stages, each designed to refine your manuscript and enhance its appeal. As we talked about earlier, the first stage typically involves developmental editing, where the editor reviews the manuscript for structural and thematic consistency. This stage may include providing feedback on the book as a whole, character arcs, storyline development, pacing, how the ideas build on each other, and overall narrative flow. The goal during this phase is to ensure that the story is engaging and coherent, setting the foundation for the subsequent editing stages.
Following developmental edits, the manuscript typically moves into line editing or copy editing. During this phase, the editor focuses on the language itself, examining sentence structure, word choice, and overall clarity. They will address grammar, punctuation, and style issues, ensuring that your writing adheres to established conventions. This stage is crucial for polishing the manuscript and making it ready for the final stages of editing, as it significantly enhances readability and professionalism.
Note: it’s a red flag if your editor doesn’t seem to distinguish between these two types of editing and is trying to cram developmental editing and copy editing all in one pass.
The final stage of the editing process is proofreading, which involves a meticulous review of the manuscript for typos, formatting issues, and any lingering errors. Proofreading is often the last line of defense before publication, ensuring that the manuscript is as polished as possible. At this stage, editors pay close attention to detail, catching any mistakes that may have slipped through earlier rounds of editing. This thorough approach is essential for presenting a professional and error-free manuscript to agents or publishers.
Budgeting for book editing services and how much does a book editor cost
When it comes to budgeting for book editing services and when you go to hire a book editor, it's essential to understand that costs can vary significantly based on factors such as the type of editing required, the editor's experience, and the manuscript's length. As a general guideline, developmental editing tends to be more expensive than copy editing or proofreading due to the extensive work involved in shaping and refining the manuscript. While it can be tempting to cut corners by opting for the least expensive option, it's important to prioritize quality over cost, as a skilled editor can make a substantial difference in the final product.
Editing can range from hundreds of dollars into thousands depending on:
How much editing you’re looking to do
How fast you’re looking to get through the editing process (there are usually rush fees if you need a turnaround time of less than 2-3 weeks, but this really depends on the editor)
How experienced the editor is (this is key!)
How long your book is (it’s helpful to know your word count before you start shopping around for book editors)
In general:
Developmental editing is the most expensive
Followed by copy editing
Followed by proofreading
This is because of the amount of time and how in depth each phase is.
But again, every editor charges a little bit differently. Some will offer a package where one step in the process is a bit discounted if you decide to hire the editor for multiple rounds of editing.
The most important thing is to think about your budget and stick to it. What can you actually afford without feeling super stressed? What are you willing to invest?
Like hiring any freelancer, you can go into the conversation when you want to hire a book editor with a number already in mind, and see if they’re willing to negotiate.
I highly, highly recommend having as big of a budget in mind as you can for the editing of your book. And I’m not just saying that because I’m a book editor. It’s because the editing is truly the most impactful way to improve your book’s quality, and there are so many editors out there without great experience under their belt.
Pretty much every first-time author is curious how much to hire an editor for a book costs, but the answer is: it depends.
Know that you can end up wasting money on a poor edit and then have to go back and start over with someone who actually knows what they’re doing and knows the genre you’re working in.
But, let’s not bring too much fear or worry into this— it’s just like that with anything in life, right? To return to the plumber or mechanic metaphor, you can end up finding a great one if you take the time and ask all the right questions.
Trust yourself in this process!
To sum up, many editors charge by the word or by the hour, so it's crucial to clarify their pricing structure and what services are included in their fees. For example, some editors may offer package deals that encompass multiple editing stages, while others may charge separately for each phase. It's advisable to obtain quotes from several editors and compare their services to gain a better understanding of the market rates. Remember, more experienced and skilled editors charge more, so you might not want to pick the cheapest option right off the bat. This research can help you make an informed decision that fits within your budget.
In addition to the direct costs of editing, consider setting aside a budget for potential revisions or additional rounds of editing that may be necessary based on the feedback provided by your editor. The editing process is often iterative, and you may find that further refinements are needed as you work together. By planning for these potential expenses, you can ensure that you have the resources available to achieve the highest quality manuscript possible.
How to effectively work with a book editor
Working effectively with a book editor requires clear communication and a collaborative mindset. From the outset, it's essential to establish your goals and expectations for the editing process. Share your vision for the manuscript, including any specific areas where you feel you need the most help. This transparency will help your editor focus their efforts on aspects that matter most to you and ensure that both parties are aligned in their objectives.
Also, share the things you’re most nervous about or worried about!
It can feel vulnerable at first, but a great editor is going to be ready to help you talk through and think through all of those little stressors and hopefully ease your mind.
Throughout the editing process, maintain an open line of communication with your editor. Be receptive to their feedback and willing to engage in discussions about their suggestions. Be willing to push back if there’s something you don’t agree with, too! Remember that their insights are intended to enhance your work, and approaching their critiques with an open mind can lead to significant improvements. It's also important to ask questions whenever you need clarification. An effective editor will appreciate your curiosity and strive to help you understand their recommendations.
Finally, be prepared to embrace the revision process. Editing is inherently collaborative, and it may require multiple rounds of feedback and revisions. Approach this iterative process with patience and a willingness to experiment with changes. This flexibility can lead to breakthroughs in your manuscript that you may not have initially considered. Ultimately, working effectively with an editor is about building a partnership focused on transforming your manuscript into the best version of itself.
You’ve invested in this amazing process of growth and learning when you hire a book editor— don’t resist the inevitable discomfort that comes with that growth!
Common mistakes to avoid when hiring a book editor
When hiring a book editor, there are several common pitfalls that writers should be cautious of to ensure a successful partnership. One of the most significant mistakes is failing to thoroughly research potential editors. Rushing the selection process can lead to choosing someone who may not be the best fit for your manuscript or genre. Take the time to review their qualifications, experience, and client testimonials to find an editor who aligns with your goals and style.
Another frequent error is underestimating the importance of communication. Writers sometimes approach the editing process with a mindset of passively accepting feedback without engaging in dialogue. It's vital to recognize that a successful editorial collaboration relies on open communication. Failing to ask questions or discuss concerns can lead to misunderstandings and missed opportunities for growth. Engaging with your editor and being proactive in conversations will foster a more productive partnership.
Finally, many writers overlook the budgetary implications of hiring an editor. It’s essential to have a clear understanding of the costs involved before entering into an agreement. Writers may assume that all editors charge similar rates or may not account for additional expenses related to revisions or multiple editing stages.
It is a red flag if your editor doesn’t clearly explain that there might be more costs later down the line. I would never think of trying to “trick” someone into thinking that they’ll be good to go after a developmental edit even though there are likely spelling and grammar mistakes that still need to be cleaned up.
Reading this article has given you a clear picture on how there are multiple rounds of editing needed by every book, so if an editor says “you only need a developmental edit, you can do the copy edit on your own,” or something like that, run!
Failing to budget properly can lead to frustration and compromise the quality of your manuscript. By being informed and prepared, you can avoid these common mistakes and set yourself up for a successful editing experience.
Conclusion: The impact of a skilled book editor on your publishing success
In conclusion, the impact of a skilled book editor on your publishing success cannot be overstated.
And this is a person you will hopefully love working with. Someone who can cheer you on, boost your confidence, and help you grow— not only as a writer, but as a human being.
An editor’s expertise and insights can transform a rough draft into a polished manuscript ready for publishing. The collaborative nature of the editing process allows authors to refine their work, ensuring that it resonates with readers and stands out in the competitive literary market.
Engaging a professional editor is not merely a luxury; it is an essential investment in your writing career.
The journey of working with an editor is one of growth and learning, providing authors with invaluable feedback that can enhance their writing skills. This partnership can lead to significant improvements in narrative structure, character development, and overall clarity, making your manuscript more appealing to agents and publishers. As you refine your work through the editing process, you will gain a deeper understanding of your own writing style and the elements that contribute to compelling storytelling.
Ultimately, hiring a skilled editor can be a transformative experience that elevates your work and increases your chances of achieving publishing success. By taking the time to find the right editor, asking the right questions, and embracing the collaborative nature of the editing process, you can unlock your manuscript's true potential and embark on a fulfilling journey in the literary world. With the right support, your writing can flourish, and your publishing dreams can become a reality.
Since you’re here and you made it all the way to the end of this quite long article, I want to take just a quick moment to pitch you on what I offer as an editor, in case you want to hire me or do a complimentary meeting to chat about your book and see if we might be a good fit.
My name is Rachel Warmath and I’m a published author and editor based in the Mountain West.
I edit:
Nonfiction books
Poetry books
Memoir books
In the following categories:
Health and wellness
Women’s empowerment
Women’s issues
Leadership
Business
Relationships
Career growth
Animals, with an emphasis in Dogs and Dog Behavior
Coaching
Creativity
Psychology
Personal development
New age spirituality
Energy healing
Self-help
Here’s a long list of some of the books I’ve edited (which includes a ton of Amazon bestsellers!). If you’d like to see editing samples, or hear more about my process, I invite you to reach out.
Editing is one of my greatest passions in this lifetime (they don’t call me Eagle Eye for nothing!) and it is something I am dedicated to.
Whether or not we end up collaborating, I hope more than anything that you learned a lot from reading this article and that you feel more empowered to take on the editing process with confidence!
Much love,
Rachel
Rachel Warmath
www.confidentauthors.com